Published: 12MAY2020
Updated: 21MAY2023
The most efficient way to send e-invoices (ebills) is to use the PEPPOL channel. PEPPOL is the most advanced method to instantly send real e-invoices from the supplier’s ERP system to the buyer’s ERP system. The invoice delivery time is typically less than 5 minutes.
A quick reference guide to sending invoices via PEPPOL
1. The supplier needs to have an operator connected to PEPPOL. Several operators are offering PEPPOL connection.
More details: https://peppol.eu/who-is-who/peppol-certified-aps/
NOTE! The supplier is not registered to send e-invoices like the e-invoice receiver (buyer). The supplier must also have an ERP system to produce the invoice structure. It can be a machine-readable PDF or, for example, an IDOC file. The supplier is also a buyer, and their details should be registered to PEPPOL as an e-invoice receiver.
2. The buyer also needs an operator to receive invoices from PEPPOL.
More details: https://peppol.eu/who-is-who/peppol-certified-aps/
The buyer needs to be registered with the PEPPOL to receive e-invoices. The registration is to be done with the below details:
– The official name of the company
– Official country business ID
– Contact details (phone and/or email)
– PEPPOL qualified e-invoice operator
Everyone can find companies connected to PEPPOL and receive e-invoices from the address book.
More details: https://directory.peppol.eu/public
How to contact the buyer for technical questions?
Once the complete participant ID is known (from the address book), it’s possible to search for the recipient’s contact details at the below website.
More details: https://my.galaxygw.com/participantlookup
To understand what ISO 6523 identifier (participant ID’ prefix) means, check the below website:
(https://www.galaxygw.com/iso6523/)
The prefix is based on the country where the company is situated. The company is identified with the national business ID.